This Privacy Policy describes how The Friends of Swaines Green protects and uses any information you provide when you use the website, contact us by mail or email, or become a member. Such information will only be used as described in this Policy.

This Policy may be updated from time to time; the latest version is that published on this page.

If you have any questions regarding this Policy, please email or write to the address shown on our Contact us page.

Data Privacy

The personal data we collect may include the following:

  • Name, contact information including email address, and payment details for members and donors for the purpose of maintaining membership records, sending out members’ publications, and keeping members informed
  • For volunteers and helpers, information on activities undertaken, and health and safety information including details of next of kin
  • For suppliers and sponsors, information on the individual or organisation, contacts, details of goods and services supplied or donated.

When you fill in a form or provide your details on this website, you will see one or more check boxes allowing you to opt in to receive information communications from us by email or other media.

If you have agreed that we can use your information for communication purposes, you can easily change your mind later by signing into the website and changing your personal preferences, or by emailing or writing to us as shown on our Contacts page.

We will never pass your details to any third party without your express permission or unless required by law. All personal details held about you are stored securely and used in accordance with the General Data Protection Regulation (GDPR) 2018.

We also collect aggregated information about visitors to this website in order to understand better how visitors use the site, and to provide relevant information and enable certain functions on the website.

If you wish to see a copy of your record or to update it, or if you would like more details on our GDPR compliance policy, please contact us as shown on our Contact us page.


Cookie policy

A cookie is a small file placed on your computer which enables our website to recognise you as you browse different pages on our site. It enables us to confirm whether you are signed in as a subscriber, and to offer content, options and functions which are specific to you. It also enables us to see how many people visit the website and which pages they view.

Cookies do not provide us with any means to access your computer or any information about you other than that which you choose to share with us.

You can refuse to accept cookies from us, but your browsing experience may be impacted and some pages may not be accessible. We will issue cookies to your computer unless you have configured your browser to refuse them.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you subscribe to or log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

If you want to understand more about cookies, a good site to visit is All about cookies.

Links to other websites

Our website may contain links to other third party websites, or may include embedded content (e.g. media, articles, Google Maps etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

We have no control over such third party websites and are not responsible for data protection and privacy when you connect to these sites.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. Visitor comments will be checked through an automated spam detection service.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.

If you upload images to the website, note that any images with embedded location data (EXIF GPS) can be downloaded by visitors to the website, and any location data in these images can be extracted.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.